What is filtering in excel

If you have a database with numerous entries, you can filter the data so that only the relevant information appears. Then, when you remove the filter, you can see all of your data once more. Your data should now look like this:.

If you want to filter data to more specific parameters for example based on specific criteria, or to remove any duplicate values you can use the Advanced Filter dialogue box. You will notice that all of your column headings now have an arrow next to the heading name. Click on the arrow next to the heading with which you want to filter, and you will see a list of all the unique values in that column. Check the box next to the criteria you wish to match and click OK. Click on the arrow next to another heading to further filter the data.

To clear the filter, choose one of these options:. Watch this video for a demonstration of the filtering techniques described above.

Working on the data under the preceding heading methods of filtering in Excel , we want to apply the following filters:. To filter column B for numbers greater than but less than Step 1: Open the filter in column B invoice value by clicking on the filter symbol. Step 5: The output displays the invoice values greater than The symbol within the red box is the filter icon.

It indicates that the filter has been applied to column B. This is shown in the following image. Step 4: The output displays the invoice values greater than but less than Working on the data under the preceding heading methods of filtering in Excel , we have replaced the first column city with product IDs. Step 2: In the search box Search Box A search box in Excel finds the needed data by typing into it, then filters the data and displays only that much info.

When working with large datasheets, this simple tool may save a lot of time. Step 3: The output displays only the filtered value from the list, as shown in the following image. Filtering is a technique which displays the required information and removes the unwanted data from the view.

It helps the user focus on the relevant data at a given time. When filters are applied to multiple columns, the filter icon appears on each one of them.

Skip to main content. Return value. Excel Usage notes. Filter on upcoming birthdays. The goal of this formula is to return the next n birthdays in a set of 25 birthdays as shown, based on the current date. The complication is that the birthdays contain the year of birth, so we can't filter and sort the Filter every nth row. In this example, the goal is to extract every 3rd record from the data shown, but there no row number information in the data Count unique values with criteria.

Filter contains one of many. In this example, criteria are entered in the range F5:H6. The trick is to use an include argument that operates on columns instead of rows.

In this example, we use a hard-coded array constant to In this example, we need to construct logic that filters data to include: account begins with "x" AND region is "east", and month is NOT April. The filtering logic of this formula the include argument is created by Filter data between dates. This formula relies on the FILTER function to retrieve data based on a logical test created with a boolean logic expression. The array argument is provided as B5:D15, which contains the full set of data without headers Nightly hotel rate calculation.

The trick is to use simple array expressions to "cancel out" the irrelevant rates in the table.